Effective Date: May 25, 2018
Access to Contacts, Calendar, and Email
Zoom.ai Inc. (“Zoom.ai”) asks your permission to access your contacts, calendar, and email (headers). You can always revoke access at any time by clicking on “Delete Account” in the Settings Page. If you revoke access, Zoom.ai will no longer retain information about your data, or have access to it. Zoom.ai does not send emails from your email address as communications sent to your contacts will be from the automated assistant’s email address.
Zoom.ai does NOT sell your data, individually or in aggregated form.
Your data is stored in our secured servers. Some of your data might be sent to vetted third parties to assist with providing you with the Zoom.ai services. Separately, we retain the right to share data with government agencies to satisfy applicable law, regulation, legal process or enforceable governmental request. Access to your data allows Zoom.ai to learn your preferences which helps your automated assistant provide you with the best experience available with today’s AI capabilities.
Data Use Regarding Google
Zoom.ai requires integration with your Google Drive account. Information (such as viewing and managing your documents) from Google Drive will be used to power our Search and Document Generation features.
To provide our mapping services, we make use of various Google Maps APIs.
As a necessary complement to our scheduling features, Zoom.ai employs the use of your Google account to access your Google profile as well as your Google contacts and their profiles. In this case, you authorize Zoom.ai to access your Google contacts. Your Google contacts will still be stored at Google, and not within Zoom.ai.
Please note also: The process of accessing your Google contacts is set up (thanks to OAuth) to make sure that Zoom.ai at no time has access to your Google password.
Gmail Email Headers
Zoom.ai will have access to your sent e-mail message headers (message bodies are not stored) for messages you send. Zoom.ai will use this data to find out who you are interacting with so we can give you a better AI experience.
A main feature of the Zoom.ai solution is scheduling. You can connect Zoom.ai with your Google calendar to make the scheduling process even easier and more efficient. There are two types of calendars: online and offline.
Online calendars such as Google Calendar are constantly accessible via their respective interfaces. Zoom.ai can, and at times, will store certain calendar data temporarily to improve performance (caching).
In either case, calendar data on Zoom.ai can be deleted at any time.
For our newly released Transcribe Call feature, we use Google’s Text-to-Speech (TTS) API. TTS does not collect any personal identifiable data about its users.
We restrict access of your personal information to Zoom.ai employees, contractors, and agents who need to know that information in order to process it for us. All of these individuals are subjected to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
General Data Protection Regulation (GDPR)
The Rights of Users
Users may exercise certain rights regarding their Data processed by the Owner (YOU).
In particular, Users have the right to do the following:
Withdraw their consent at any time
Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data
Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
Access their Data
Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and Seek Rectification
Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data
Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed
Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller
Users have the right to receive their Data in a structured, commonly used machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint
Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through gdpr.zoom.ai or via email at [email protected] These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.